The data from the membership form that we hold about you is currently held in the following places, this list will be simplified and policy amended accordingly when completed :-
– The old database up to and including 2016 is on previous and current membership secretaries computers. This will be simplified into one copy on our website in a secure area.
– The master spreadsheet from 2016 lives on current membership secretaries computer. This will be moved to our website in a secure area.

Our general rule is that we will ONLY share your details with people within the club who need that data to be able to do their job or help us run the cricket club, we won’t ever share your details generally with the public or other organisations without direct permission.
If we openly display any of your details such as phone numbers or email addresses we will seek your direct permission first. An example of this would be handbooks and League contact lists. This would only apply to very few and normally only those with roles in the club.

Our Data Rules are :-
– For colts members contact details and child’s medical condition is shared with the age group coaches or managers
– For colts membership we will delete your data if you stop being a member after
6 years. For adult members we will ask if you want to stay on database as some although not being members want to keep in touch via our email communications.
– Your email address/s will be used for general communication from the club, an unsubscribe option is available on the emails
– For colts members your age group managers/coaches will enter contact details (phone number and email address) into apps like “Teamer”, Phones, as well as their own spreadsheets. They will use this data to communicate with you about topics related to your child’s membership at Sunbury CC
– For adult members captains and vice captains will enter contact details (phone number and email address) into apps like “Teamer”, Phones, as well as their own spreadsheets. They will use this data to communicate with you about topics related to your adult cricket at Sunbury CC
– A number of committee members will hold phone numbers, email addresses and sometime home addresses as required by the roles they perform
– License rules mean that we have to keep a list of members names and addresses at the club behind the bar in the office.
– We use a bulk email product which holds all our email addresses.
– We can list what data we hold if you request from membership secretary (adults or Colts)

SCC Code of Conduct
SCC Code of Conduct for Cricket members and guests

All Members and Guests of Sunbury Cricket Club will:

respect the rights, dignity and worth of every person within the context of Cricket.
treat everyone equally and not discriminate on the grounds of age, gender, disability, race, ethnic origin, nationality, colour, parental or marital status, religious belief, class or social background, sexual preference or political belief
not condone, or allow to go unchallenged, any form of discrimination if witnessed
display high standards of behaviour
promote the positive aspects of cricket e.g. fair play
encourage all participants to learn the Laws of Cricket and play within them, respecting the decisions of match officials
actively discourage unfair play, rule violations and arguing with match officials
recognise good performance not just match results
place the well-being and safety of young people above the development of performance
ensure that activities are appropriate for the age, maturity, experience and ability of the individual
respect young people’s opinions when making decisions about their participation in Cricket
not smoke, drink or use banned substances whilst actively working with Young People in the Club.
not provide Young People with alcohol when they are under the care of the Club
follow ECB guidelines set out in the “Safe Hands – Cricket’s Policy for Safeguarding Children’ and any other relevant guidelines issued
report any concerns in relation to a young person, following reporting procedures laid down by the ECB
not use “social networking” (for example, Facebook, Twitter) to adversely comment on match officials or opposition team members

In addition to the above, all Club Officers and appointed volunteers will:

hold relevant qualifications and be covered by appropriate insurance
always work in an open environment (i.e. avoid private or unobserved situations and encourage an open environment)
inform players and parents of the requirements of cricket
know and understand the ECB’s ‘Safe Hands – Cricket’s Policy for Safeguarding Children’

If any member or guest has any questions relating to this policy or any concerns they wish to raise please contact:

John Ventham (Colts Manager) on colts@sunburycricket.co.uk or 07769 657032
Dave Smith (Assistant Colts Manager) on dave54.smith@yahoo.com or 07590 209763

The Sunbury Cricket Club Welfare Officers are listed on our notice board in the clubhouse or in the contact us section of the website.

Approved and adopted by the Management Committee January 2008.

Guidelines for dealing with incidents and accidents

Stay calm but act swiftly and observe the situation. Is there danger of further injuries? Listen to what the injured person is saying. Alert the qualified first aider who should take appropriate action for minor injuries. In the event of an injury requiring specialist treatment, call the emergency services – 999. The telephone number for NHS Direct is: 0845 46 47. Deal with the rest of the group and ensure that they are adequately supervised and safe. Do not move someone with major injuries. Wait for the emergency medics. Contact the injured person’s parent/carer/guardian. Complete an Incident/Accident Report Form

(A map to the local hospital can be found by the public telephone in the clubhouse)

SCC Code of Conduct for Young People

Sunbury Cricket Club is fully committed to safeguarding and promoting the wellbeing of all its members. We believe that it is important that members, coaches, administrators and parents/carers or guardians associated with the club should, at all times, show respect and understanding for the safety and welfare of others.

As a member of Sunbury Cricket Club you are expected to abide by the following junior code of conduct:

all members must play within the rules and respect officials and their decisions.
all members must respect the rights, dignity and worth of all participants regardless of gender, ability, cultural background or religion.
Members should keep to agreed timings for training and competitions or inform their coach or team manager if they are going to be late.
Members must wear suitable kit for training and match sessions, as directed and agreed with the coach/team manager.
Members must pay any fees for training or events promptly.
Junior Members are not allowed to smoke on club premises or whilst representing the club at competitions.
Junior Members are not allowed to consume alcohol or drugs of any kind on the club premises or whilst representing the club.

Approved and adopted by the Management Committee January 2008.